Working from home can be tax-ing

According to Richard Gray, CEO of Harcourts South Africa, “Qualifying for home office deduction can result in great money saving and is applicable to both homeowners and renters, living in any type of home. Typical home office expenses include: rent on premises, insurance, interest on mortgage bond, rates and taxes, repair costs to the premises, electricity, water, security and cleaning costs.”

Three simple requirements, considered as “general rules”, need to be fulfilled before establishing whether home office expenses are tax-deductible. The home office needs to be a room within a home that is solely dedicated to the purposes of the business, it should be equipped with necessary items specific to its trade, and is should be used frequently and exclusively for its intended purpose.

With the above being said, the South African Revenue Services (SARS) does not expect an entire room to be dedicated exclusively to the business. Instead a portion of a room or a designated area can still be considered a home office and will enable one to claim tax-deduction - but this area would need to comply with all the general rules as previously stated.

“There are two types of deductible home office expenses and it is very important to distinguish between them. Expenses that directly relate to the work space are deductible in full, while those thought of as indirect expenses can be partially deducted as are related to the cost of the property where the office is based,” states Gray.

Direct cost attributed to the office would include repairs to the office, stationary or telephone costs relating to the business, and can be claimed in full. However, expenses relating to the property, as a whole, are more complicated and would depend on the percentage of the home that is used for the business.

To calculate these expenses the floor area of the home office would need to be divided by the total floor area of the home in order to determine the accurate expenditure that has incurred within the office space. Examples of these types of indirect expenses include real estate property taxes, rent, mortgage interest, utilities and homeowners or renters insurance

The law pertaining to employees working from a home office stipulate that their income from employment needs to be more than 50% derived from commission and that they need to work for the majority of the time from that home office in order for them to receive remuneration for their home office expenses.

Gray concludes, “When working from home, your office may come under intense scrutiny from SARS. Therefore it is important this office is only used for business purposes and not for personal affairs, as well as that an accurate record of all expenses is thoroughly documented. As an employee working from home, ensure that the employment contract specifies that you are able to use a room or part of a room in the home as an office.”

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